Forms - Home

Home

MemberZone

The forms retention guidelines are now complete and have been presented in consultation to the provinces and territories. The provinces/territories are working with national on the considerable task of creating unique implementation plans. As these plans are completed they will be posted on the each provincial/territorial web site. Once all of the provinces/territories have completed this part of the project the forms retention guidelines will be posted on the national site.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

Please click here for information on privacy and the provincial health insurance number.

Adult Registration Package

ID	Title	Updated/Amended Date	File Type
A.1	Membership Application Form	March, 2011	/
IR.1	Image Release Form	January, 2008	/
S.1	Screening Checklist Form	August, 2011	/
S.1 A	Screening Checklist Form - Appendix	December, 2008	/
S.2	Interview Form	August, 2011	/

Application, Registration and Records

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
A.1	Membership Application Form	March, 2011	/
A.4	Adjustments to Member Records	December, 2008	/
A.5	Girl Registration Form (for use in ON, AB & BC)	March, 2011	/
A.5P	Girl Registration Form (for use in SK, MB, QC, NS, NB, PE & NL)	April, 2011	/
A.7	Non-Member form	March, 2011	/
IR.1	Image Release Form	January, 2008	/
B.1	Unit/Property Form	January, 2008	/
R.1	National Volunteer Application Form
R.3	Application for Recognition of Adult Awards	February , 2010	/
S.1	Screening Checklist Form	August, 2011	/
S.2	Interview Form	August, 2011	/
Ex. 3	PRC Exemption Application	August, 2011	/

Camping Statistics

ID	Title	Updated/Amended Date	File Type
C.1	Annual Camping Statistics Report	November, 2003

Code of Conduct

Code of Conduct for All Adult Members (PDF)

Cookie Forms

Go to the ordering and delivery resources page for more forms and information on cookies.

ID	Title	Updated/Amended Date	File Type
CK.1	District Order Form	November, 2010
CK.2	Delivery Incident Reporting and Request Form - English	November, 2010
CK.2	Delivery Incident Reporting and Request Form - French	November, 2010

Girl Protection Procedures

ID	Title	Updated/Amended Date	File Type
GP.01	Girl Protection Report	March, 2011	/
GP.02	Girl Protection Report Regarding Standards or Code of Conduct	March, 2011	/

GSUSA: Trips to the United States

ID	Title	Updated/Amended Date	File Type
GS.1	General Information on Girl Scouts of the USA	February, 1996
GS.2	Across Border Visit to USA "How To" Guidelines	January, 2000
GS.3	Application for Extending Invitations to Girl Scouts of the USA	December, 2001

Finance

For Bylaws, Guidelines and Policies and Procedures related to the Property forms outlined below, please visit our Finance page.

ID	Title	Updated/Amended Date	File Type
	Expense Claim Form	March, 2007	/
	Guidelines for Signing Short-Term Contracts for the use of Third Party Facilities	September, 2011
	Official Registration Receipt	December, 2011

Standard Financial Reporting Manual

The Standard Financial Reporting Manual provides planning and reporting tools which will help Girl Guides of Canada-Guides du Canada to manage and account for its funds in a more complete manner. We have provided downloadable/printable versions of the Forms outlined in the Standard Financial Reporting Manual.

ID	Title	Updated/Amended Date	File Type
	Standard Financial Reporting Manual	November, 2011
	Revenue & Expense Form	July, 2011
	Sample Forms	November, 2010

Property

For Bylaws, Guidelines and Policies and Procedures related to the Property forms outlined below, please visit our Finance page.

ID	Title	Updated/Amended Date	File Type
	Property Acquisition Form	May, 2011	/
	Property Disposition Form	July, 2011	/
	Report on Property Improvement	July, 2011	/
	Request for Approval of Property Improvement	July, 2011	/

Insurance

IMPORTANT: Please ensure all INS.02 forms are sent to:

BFL Canada
Risk & Insurance Services Inc.
181 University Avenue, Suite 1605
Toronto, ON, M5H 3M7

Fax: 416-599-5458
Email: ssawyerblain(@)bflcanada(dot)ca

ID	Title	Updated/Amended Date	File Type
INS.01	Incident Report Form	May, 2011	/
INS.02	Request for Proof of Insurance	July, 2011	/
	License Agreement for the use of GGC Facilities	July, 2011	/
	Canoe & Equipment Rental Release & Waiver Agreement	July, 2011
	Insurance Booklet	November, 2011

Nationally Sponsored International Events

For all nationally-sponsored trips, please use the forms in the first section below (STG, STA and STS).

ID	Title	Updated/Amended Date	File Type
	Application Instructions – Girl Member	October, 2011
	Reference Guidelines – Girl Member	October, 2011
	Qualifications and Responsibilities – Girl Member	September, 2008
STG.1	International Trip Application Form – Girl Member	October, 2011	/
STG.2	Reference Form – Girl Member	October, 2011	/
	Application Instructions – Guider	October, 2011
	Reference Guidelines – Adult Member	October, 2011
	Qualifications and Responsibilities – Guider	September, 2008
STA.1	International Trip Application Form – Guider	October, 2011	/
STA.2	Reference Form – Guider	October, 2011	/
STS.1	International Trip Application Form – Seminar/Workshop	October, 2011	/
STS.2	Reference Form – Seminar/Workshop	October, 2011	/
	Guidelines for GGC Participants at International Camps, Seminars or Workshops	Oct. 1, 2009

These forms are not for use with International Group Travel planning.

Photo Submission Forms

Title	Updated/Amended Date	File Type
Image Submission Form	September, 2010	/
Handy tips for taking better Girl Guide Photos

Fundraising

More information on fundraising above and beyond the sale of cookies is on the Safe Guide page.

ID	Description	Date	Format
FR.1	Appliction for Fundraising Approval	July, 2010	/

Safe Guide Forms

IMPORTANT: Forms are updated annually. At the beginning of each Guiding year come back to this site and download forms to ensure you have the latest version.

Please click here for information on privacy and the provincial health insurance number.

ID	Description	Date	Format
A.5	Initial Girl Registration Form see Application, Registration and Record
H.1	Personal Health Form see Health Management Forms
H.2	Personal Health Form For Adults see Health Management Forms
INS.01	Incident Report Form see Insurance
IR.1	Image Release see Application, Registration and Record

Activity Forms

ID	Description	Date	Format
SG.1	Activity Plan	July, 2009	/
SG.2	Parent/Guardian Permission for Non-Regular Unit Activities	Sept. 1, 2008	/
SG.3	Activity Notification or Authorization	July, 2011	/
SG.4	Emergency Response Plan	July, 2011	/
SG.5	Release of Liability, Waiver of Claims, Assumption of Risk and Indemnity Agreement	Sept. 1, 2008	/
SG.6	Adventure Activity Trip Plan	Sept. 1, 2008	/
SG.7	TPSP Interview Checklist	July, 2011	/
SG.8	Travel Preauthorization	Sept, 2011	/

Health Management Forms

Please click here for information on privacy and the provincial health insurance number.

ID	Description	Date	Format
H.1	Personal Health Form and Permission To Pick Up Girl Members	July, 2010	/
H.2	Personal Health Form for Adults	Sept. 1, 2008	/
H.3	Medication Plan and Administration Record	Sept. 1, 2008	/
H.4	First Aid Treatment Record	Sept. 1, 2008	/
H.5	Wellness Statement	Sept. 1, 2008	/
H.6	First Aid Examination Checklist for Wilderness Out-trips	Sept. 1, 2008	/
H.7	Medications Consent form	Jan. 1, 2009	/

International Travel Forms (English)

ID	Description	Date	Format
IT.1	International Group Trip Planning Timeline	July, 2011	/
IT.3	International Group Trip Application Form	July, 2011	/
IT.4	International Group Trip - Guider Application	July, 2011	/
IT.5	Parent/Guardian Permission for International Travel	Sept. 1, 2008	/
IT.6	Release, Waiver and Assumption of Risk for International Group Travel	Sept. 1, 2008	/
IT.7	Guarantee of Financial Responsibility for International Group Trips	Sept. 1, 2008	/
IT.9	Proposed List of Participants	July, 2011	/
IT.10	Final Participant Information	July, 2011	/

Water Activities

ID	Description	Date	Format
WA.1	Water Activity Plan	July, 2011	/
WA.2	Swim and Boating Test Verification for Individuals	July, 2011	/
WA.3	Swim and Boating Test Verification for Groups	July, 2011	/

Scholarship Forms

View our 2012 Scholarship Support Guide

Title	Updated/Amended Date	File Type
National Scholarship Application Form	2012 Version	/
National Scholarships: Part-time Application Form	2012 Version	/
Norma Osler Education Scholarship Application Form	2012 Version	/
Dr. Roberta Bondar Scholarship Application Form	2012 Version	/
Col. Karen Ritchie Memorial Scholarship Application Form	2012 Version	/
Scholarship Poster	2012 Version

Training

ID	Title	Updated/Amended Date	File Type
TR.1	Training Equivalency Form	September, 2007	/
TR.2	Trainer Interest Form	September, 2007	/
TR.3	Trainer Candidate Application Form	September, 2007	/
TR.4	Annual Trainer Report	September, 2007	/
TR.5	Trainer Self-Evaluation Form	September, 2007	/
TR.6	Trainer Observation Form	September, 2007	/
TR.7	Leave Resignation Form	September, 2007	/
TR.8	Participant Evaluation Form	September, 2007	/
TR.9	Training Module Tracking Form	September, 2011	/
TR.10	OAL Program Tracking Form	January, 2012	/

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems openingPDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

Privacy Statement

About This Site