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The forms retention guidelines are now complete and have been presented in consultation to the provinces and territories. The provinces/territories are working with national on the considerable task of creating unique implementation plans. As these plans are completed they will be posted on the each provincial/territorial web site. Once all of the provinces/territories have completed this part of the project the forms retention guidelines will be posted on the national site.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

Get Adobe Reader 

Version française 

Please click here for information on privacy and the provincial health insurance number.


Adult Registration Package

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Title
Updated/Amended Date
File Type
A.1
Membership Application Form
April 2014
Adobe PDF / Adobe PDF
​Orientation to Guiding ​July 2014 Adobe PDF
​Orientation to Guiding - Ontario version ​December 2014 Adobe PDF

Initiation au guidisme

juillet 2014
Adobe PDF
IR.1
Image Release Form
January, 2008
Adobe PDF / MS Word
S.1
Screening Checklist Form
June 2014
Adobe PDF / Adobe PDF
S.2
Interview Form
June 2014
Adobe PDF / Adobe PDF
​S.3 ​Reference Interview (NEW) ​June 2014 Adobe PDF / Adobe PDF

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Application, Registration and Records

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
TitleVersion française
Updated/Amended Date
File Type
A.1
Membership Application Form
April 2014
Adobe PDF / Adobe PDF
A.4
Adjustments to Member Records
December, 2008
Adobe PDF / Adobe PDF
A.5P
Girl Registration Form (to be used for any manual paper registrations)
March 2014
Adobe PDF MS Word
A.7

Non-Member form

May 2014
Adobe PDF / MS Word
A.7 ​Non-Member form - Ontario version
​December 2014
Adobe PDF / MS Word
IR.1
Image Release Form
January, 2008
Adobe PDF / MS Word
B.1
Unit/Property Form
April 2014
Adobe PDF / MS Word
R.1
National Volunteer Application Form
 
RTF 
R.3N
Application for National Awards
April, 2012
Adobe PDF / Adobe PDF
R.3P
Application for Provincial Awards
April, 2012
Adobe PDF / Adobe PDF
S.1
Screening Checklist Form
June 2014
Adobe PDF / Adobe PDF
S.2
​Interview Form
June 2014
Adobe PDF / Adobe PDF
S.3
Reference Interview
June 2014
Adobe PDF / Adobe PDF
Ex. 3
PRC Exemption Application
July 2014
Adobe PDF / Adobe PDF

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Code of Conduct

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

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Cookie Forms

Go to the ordering and delivery resources page for more forms and information on cookies.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Title
Updated/Amended Date
File Type
CK.1
District Order Form
November, 2010
MS Word 
CK.2
Delivery Incident Reporting and Request Form - English
November, 2010
MS Word 
CK.2
Delivery Incident Reporting and Request Form - French
November, 2010
MS Word 

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Girl Protection Procedures

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Title
Updated/Amended Date
File Type

​Girl Protection and Self-harm

​Sept 2013 Adobe PDF
GP.01
Girl Protection Report
Sept 2013
Adobe PDF / MS Word
GP.02
Girl Protection Report - Incidents Involving Adult Members or Non-Member Volunteers
Sept 2013
Adobe PDF / MS Word
Version française

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Finance

For Bylaws, Guidelines and Policies and Procedures related to the Property forms outlined below, please visit our Finance page.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Title
Updated/Amended Date
File Type
  Expense Claim Form
April 2013
Adobe PDF / Excel
​Guidelines for Signing Short-Term Contracts for the use of Third Party Facilities ​April 2013
Adobe PDF 
​Official Registration Receipt ​December, 2011 MS Word
​GST/HST Booklet ​January, 2013 Adobe PDF

Standard Financial Reporting Manual

The Standard Financial Reporting Manual provides planning and reporting tools which will help Girl Guides of Canada-Guides du Canada to manage and account for its funds in a more complete manner.  We have provided downloadable/printable versions of the Forms outlined in the Standard Financial Reporting Manual.

ID
Title
Updated/Amended Date
File Type
  Standard Financial Reporting Manual
November, 2011
Adobe PDF 
  Revenue & Expense Form
July, 2011
Excel 
  Sample Forms
November, 2010
Excel 

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Property

For Bylaws, Guidelines and Policies and Procedures related to the Property forms outlined below, please visit our Finance page.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Title
Updated/Amended Date
File Type
 

Property Transaction Submission Form & Guides

Oct 2013
Adobe PDF / MS Word
 

Request for Approval of Property Improvement

July, 2011
Adobe PDF / MS Word
​Report on Property Improvement July 2011 Adobe PDF / MS Word

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Insurance

 

 

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

 

ID
Title
Updated/Amended Date
File Type
INS.01
Incident Report Form
January, 2013
Adobe PDF / MS Word
INS.02
Request for Proof of Insurance
May, 2014
Adobe PDF / MS Word
  License Agreement for the use of GGC Facilities
July, 2011
Adobe PDF / MS Word
  Canoe & Equipment Rental Release & Waiver Agreement
 July, 2011
Adobe PDF / MS Word
​Insurance Booklet July 2014 Adobe PDF

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Nationally Sponsored Trips

For all nationally-sponsored trips, please use the forms in the first section below (STG, STA and STS).

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Title
Updated/Amended Date
File Type

GQGNESG1 

General Qualification Guidelines for Nationally-Sponsored Events – Girl Member
August 2013
Adobe PDF 

 GQGNESG2

General Qualification Guidelines for Nationally-Sponsored Events – Guider
August 2013
Adobe PDF 
STG.2
Reference Form – Girl Member
Jul, 2014
Adobe PDF / MS WORD
STG1R
Nationally-Sponsored Trip Application Form - Girl Member
July, 2014
Adobe PDF / MS WORD
STA.2
Reference Form – Guider
July, 2014
Adobe PDF / MS WORD
STA1R
Nationally-Sponsored Trip Application Form - Guider
July, 2014
Adobe PDF / MS WORD

These forms are not for use with International Group Travel planning.

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Photo Submission Forms

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

Title
Updated/Amended Date
File Type
Image Submission Form
September, 2010
Adobe PDF / MS Word
Handy tips for taking better Girl Guide Photos
 
Adobe PDF 

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Fundraising

More information on fundraising above and beyond the sale of cookies is on the Safe Guide page.

ID
Description
Date
Format
FR.1
Application for Fundraising Approval
July 2014
Adobe PDF / MS Word

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Safe Guide Forms

IMPORTANT: Forms are updated annually. At the beginning of each Guiding year come back to this site and download forms to ensure you have the latest version.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

Please click here for information on privacy and the provincial health insurance number.

ID
Description
Date
Format
A.5
Initial Girl Registration Form CLICK HERE:Application, Registration and Record
 
 
H.1
Personal Health Form CLICK HERE: Health Management Forms
 
 
H.2
Personal Health Form For Adults CLICK HERE: Health Management Forms
 
 
INS.01
Incident Report Form CHLICK HERE: Insurance
 
 
IR.1
Image Release CLICK HERE: Application, Registration and Record
 
 

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Activity Forms

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Description
Date
Format
SG.1
Activity Plan
July, 2014
Adobe PDF / MS Word
SG.2
Parent/Guardian Permission for Non-Regular Unit Activities
July, 2014
Adobe PDF / MS Word
SG.3
Activity Notification or Authorization
July, 2014
Adobe PDF / MS Word
SG.4
Emergency Response Plan
July, 2013
Adobe PDF / MS Word
SG.5
Release of Liability, Waiver of Claims, Assumption of Risk and Indemnity Agreement
July 2014
Adobe PDF / MS Word
SG.6
Adventure Camping/Tripping Plan
Sept. 1, 2013
Adobe PDF / MS Word
SG.7
TPSP Interview Checklist
July, 2013
Adobe PDF / MS Word
SG.8
Travel Preauthorization
July 2014
Adobe PDF / MS Word
Click here for ​Homestay forms

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Health Management Forms

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

Please click here for information on privacy and the provincial health insurance number.

ID
Description
Date
Format
H.1
Personal Health Form and Permission To Pick Up Girl Members
July, 2014
Adobe PDF / MS Word
H.2
Personal Health Form for Adults
Sept. 1, 2013
Adobe PDF / MS Word
H.3
Medication Plan and Administration Record
Sept. 1, 2008
Adobe PDF / MS Word
H.4
First Aid Treatment Record
Sept. 1, 2008
Adobe PDF / MS Word
H.5
Wellness Statement
Sept. 1, 2013
Adobe PDF / MS Word
H.6
First Aid Examination Checklist for Wilderness Out-trips
Sept. 1, 2008
Adobe PDF / MS Word
H.7
Medications Consent form
July 2014
Adobe PDF / MS Word

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International Travel Forms (English)

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Description
Date
Format
IT.1
International Group Trip Planning Timeline
July, 2014
Adobe PDF / MS Word
IT.3
International Group Trip Authorization Form
July, 2014
Adobe PDF / MS Word
IT.4
International Group Trip - Guider Application
July, 2014
Adobe PDF / MS Word
IT.5
Parent/Guardian Permission for International Travel
Sept. 1, 2008
Adobe PDF / MS Word
IT.6
Release, Waiver and Assumption of Risk for International Group Travel
Sept. 1, 2008
Adobe PDF / MS Word
IT.7
Guarantee of Financial Responsibility for International Group Trips
Sept. 1, 2008
Adobe PDF / MS Word
IT.11
List of Participants (NEW form - replaces the IT.9 and IT.10)
July, 2014
Adobe PDF / MS Word

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Water Activities

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Description
Date
Format
WA.1
Water Activity Plan
July, 2013
Adobe PDF / MS Word
WA.2
Swim and Boating Test Verification for Individuals
July, 2014
Adobe PDF / MS Word
WA.3
Swim and Boating Test Verification for Groups
July, 2014
Adobe PDF / MS Word

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Training

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID
Title
Updated/Amended Date
File Type
TR.1
Training Equivalency Form
September, 2007
Adobe PDF / MS Word
TR.2
Trainer Interest Form
September, 2007
Adobe PDF / MS Word
TR.3
Trainer Candidate Application Form
September, 2007
Adobe PDF / MS Word
TR.4
Annual Trainer Report
September, 2007
Adobe PDF / MS Word
TR.5
Trainer Self-Evaluation Form
September, 2007
Adobe PDF / MS Word
TR.6
Trainer Observation Form
September, 2007
Adobe PDF / MS Word
TR.7
Leave Resignation Form
September, 2007
Adobe PDF / MS Word
TR.8
Participant Evaluation Form
September, 2007
Adobe PDF / MS Word
TR.9
Training Module Tracking Form
September, 2011
Adobe PDF / MS Word
TR.10 ​OAL Program Tracking Form
​January, 2012  Adobe PDF / MS Word

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Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems openingPDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.​

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