The forms retention guidelines are now complete and have been presented in consultation to the provinces and territories. The provinces/territories are working with national on the considerable task of creating unique implementation plans. As these plans are completed they will be posted on the each provincial/territorial web site. Once all of the provinces/territories have completed this part of the project the forms retention guidelines will be posted on the national site.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

• Adult Registration Package
• Application, Registration and Records
• Camping Statistics
• Code of Conduct
• Cookies
• Girl Protection Procedures
• GSUSA: Trips to the United States
• Finance
  • Standard Financial Reporting Manual
• Property
• Insurance
• Nationally Sponsored International Events
• Photo Submission
• Fundraising
• Safe Guide
  • Activity Forms
  • Health Management Forms
  • International Travel Forms (English)
  • Water Activities
• Scholarship
• Training

Please click here for information on privacy and the provincial health insurance number.

Adult Registration Package

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
A.1	Membership Application Form	March, 2011	/
IR.1	Image Release Form	January, 2008	/
S.1	Screening Checklist Form	August, 2011	/
S.1 A	Screening Checklist Form - Appendix	December, 2008	/
S.2	Interview Form	August, 2011	/

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Application, Registration and Records

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
A.1	Membership Application Form	March, 2011	/
A.4	Adjustments to Member Records	December, 2008	/
A.5P	Girl Registration Form (to be used for any manual paper registrations)	March, 2012	/
A.7	Non-Member form	March, 2011	/
A.7	Non-Member form - ONTARIO ONLY	April, 2012	/
IR.1	Image Release Form	January, 2008	/
B.1	Unit/Property Form	January, 2008	/
R.1	National Volunteer Application Form
R.3N	Application for National Awards	March, 2012	/
R.3P	Application for Provincial Awards	March, 2012	/
S.1	Screening Checklist Form	August, 2011	/
S.2	Interview Form	August, 2011	/
Ex. 3	PRC Exemption Application	August, 2011	/

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Camping Statistics

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
C.1	Annual Camping Statistics Report	November, 2003

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Code of Conduct

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

• Code of Conduct for All Adult Members (PDF)

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Cookie Forms

Go to the ordering and delivery resources page for more forms and information on cookies.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
CK.1	District Order Form	November, 2010
CK.2	Delivery Incident Reporting and Request Form - English	November, 2010
CK.2	Delivery Incident Reporting and Request Form - French	November, 2010

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Girl Protection Procedures

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
GP.01	Girl Protection Report	March, 2011	/
GP.02	Girl Protection Report Regarding Standards or Code of Conduct	March, 2011	/

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GSUSA: Trips to the United States

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
GS.1	General Information on Girl Scouts of the USA	February, 1996
GS.2	Across Border Visit to USA "How To" Guidelines	January, 2000
GS.3	Application for Extending Invitations to Girl Scouts of the USA	December, 2001

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Finance

For Bylaws, Guidelines and Policies and Procedures related to the Property forms outlined below, please visit our Finance page.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
	Expense Claim Form	March, 2007	/
​	​Guidelines for Signing Short-Term Contracts for the use of Third Party Facilities	​September, 2011
​	​Official Registration Receipt	​December, 2011	​

Standard Financial Reporting Manual

The Standard Financial Reporting Manual provides planning and reporting tools which will help Girl Guides of Canada-Guides du Canada to manage and account for its funds in a more complete manner.  We have provided downloadable/printable versions of the Forms outlined in the Standard Financial Reporting Manual.

ID	Title	Updated/Amended Date	File Type
	Standard Financial Reporting Manual	November, 2011
	Revenue & Expense Form	July, 2011
	Sample Forms	November, 2010

Property

For Bylaws, Guidelines and Policies and Procedures related to the Property forms outlined below, please visit our Finance page.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
	Property Acquisition Form	May, 2011	/
	Property Disposition Form	July, 2011	/
	Report on Property Improvement	July, 2011	/
	Request for Approval of Property Improvement	July, 2011	/

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Insurance

ID	Title	Updated/Amended Date	File Type
INS.01	Incident Report Form	May, 2011	/
INS.02	Request for Proof of Insurance	July, 2011	/
	License Agreement for the use of GGC Facilities	July, 2011	/
	Canoe & Equipment Rental Release & Waiver Agreement	July, 2011
​	​Insurance Booklet	​November, 2011	​

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Nationally Sponsored International Events

For all nationally-sponsored trips, please use the forms in the first section below (STG, STA and STS).

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
	Application Instructions – Girl Member	October, 2011
	Reference Guidelines – Girl Member	October, 2011
	Qualifications and Responsibilities – Girl Member	September, 2008
STG.1	International Trip Application Form – Girl Member	October, 2011	/
STG.2	Reference Form – Girl Member	October, 2011	/
	Application Instructions – Guider	October, 2011
	Reference Guidelines – Adult Member	October, 2011
	Qualifications and Responsibilities – Guider	September, 2008
STA.1	International Trip Application Form – Guider	October, 2011	/
STA.2	Reference Form – Guider	October, 2011	/
STS.1	International Trip Application Form – Seminar/Workshop	October, 2011	/
STS.2	Reference Form – Seminar/Workshop	October, 2011	/
	Guidelines for GGC Participants at International Camps, Seminars or Workshops	Oct. 1, 2009

These forms are not for use with International Group Travel planning.

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Photo Submission Forms

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

Title	Updated/Amended Date	File Type
Image Submission Form	September, 2010	/
Handy tips for taking better Girl Guide Photos

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Fundraising

More information on fundraising above and beyond the sale of cookies is on the Safe Guide page.

ID	Description	Date	Format
FR.1	Appliction for Fundraising Approval	July, 2010	/

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Safe Guide Forms

IMPORTANT: Forms are updated annually. At the beginning of each Guiding year come back to this site and download forms to ensure you have the latest version.

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

Please click here for information on privacy and the provincial health insurance number. ID Description Date Format A.5 Initial Girl Registration Form see Application, Registration and Record     H.1 Personal Health Form see Health Management Forms     H.2 Personal Health Form For Adults see Health Management Forms     INS.01 Incident Report Form see Insurance     IR.1 Image Release see Application, Registration and Record     back to top Activity Forms Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free. ID Description Date Format SG.1 Activity Plan July, 2009  /  SG.2 Parent/Guardian Permission for Non-Regular Unit Activities Sept. 1, 2008  /  SG.3 Activity Notification or Authorization July, 2011  /  SG.4 Emergency Response Plan July, 2011  /  SG.5 Release of Liability, Waiver of Claims, Assumption of Risk and Indemnity Agreement Sept. 1, 2008  /  SG.6 Adventure Activity Trip Plan Sept. 1, 2008  /  SG.7 TPSP Interview Checklist July, 2011  /  SG.8 Travel Preauthorization Sept, 2011  /  back to top Health Management Forms Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free. Please click here for information on privacy and the provincial health insurance number. ID Description Date Format H.1 Personal Health Form and Permission To Pick Up Girl Members July, 2010  /  H.2 Personal Health Form for Adults Sept. 1, 2008  /  H.3 Medication Plan and Administration Record Sept. 1, 2008  /  H.4 First Aid Treatment Record Sept. 1, 2008  /  H.5 Wellness Statement Sept. 1, 2008  /  H.6 First Aid Examination Checklist for Wilderness Out-trips Sept. 1, 2008  /  H.7 Medications Consent form Jan. 1, 2009  /  back to top International Travel Forms (English) Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free. ID Description Date Format IT.1 International Group Trip Planning Timeline July, 2011  /  IT.3 International Group Trip Application Form July, 2011  /  IT.4 International Group Trip - Guider Application July, 2011  /  IT.5 Parent/Guardian Permission for International Travel Sept. 1, 2008  /  IT.6 Release, Waiver and Assumption of Risk for International Group Travel Sept. 1, 2008  /  IT.7 Guarantee of Financial Responsibility for International Group Trips Sept. 1, 2008  /  IT.9 Proposed List of Participants July, 2011  /  IT.10 Final Participant Information July, 2011  /  back to top Water Activities Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free. ID Description Date Format WA.1 Water Activity Plan July, 2011  /  WA.2 Swim and Boating Test Verification for Individuals July, 2011  /  WA.3 Swim and Boating Test Verification for Groups July, 2011  /  back to top

Scholarship Forms

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

View our 2012 Scholarship Support Guide

Title	Updated/Amended Date	File Type
National Scholarship Application Form	2012 Version	/
National Scholarships: Part-time Application Form	2012 Version	/
Norma Osler Education Scholarship Application Form	2012 Version	/
Dr. Roberta Bondar Scholarship Application Form	2012 Version	/
Col. Karen Ritchie Memorial Scholarship Application Form	2012 Version	/
Energizer Canada Now That's Positivenergy National Science Scholarship Application Form	2012 Version	/
Scholarship Poster	2012 Version

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Training

Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems opening PDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.

ID	Title	Updated/Amended Date	File Type
TR.1	Training Equivalency Form	September, 2007	/
TR.2	Trainer Interest Form	September, 2007	/
TR.3	Trainer Candidate Application Form	September, 2007	/
TR.4	Annual Trainer Report	September, 2007	/
TR.5	Trainer Self-Evaluation Form	September, 2007	/
TR.6	Trainer Observation Form	September, 2007	/
TR.7	Leave Resignation Form	September, 2007	/
TR.8	Participant Evaluation Form	September, 2007	/
TR.9	Training Module Tracking Form	September, 2011	/
​TR.10	​OAL Program Tracking Form	​January, 2012	​ /

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Note: If you’re having problems opening Word or PowerPoint documents, click on the file, select Save from the dialogue box and save the file to a location on your computer. Once saved, open the document directly from this location. If you’re having problems openingPDF documents, you may need to upgrade your Adobe Reader. Click here to download it for free.​